CONTACT
For all inquiries email us at: info@kgpds.com
Or call us at: (202) 822 2102
For job applications please see the Careers section.
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OFFICES
Washington, DC (Headquarters)
KGP design studio
1777 Church Street NW
Washington, DC 20036 USA
Tel: 202.822.2102
Honolulu, Hawaii
KGP design studio
2534 Akepa St.
Pearl City, HI 96782 USA
Tel: 808.455.2238
Manila, Philippines
KGP design studio
G/F Adamson Center
121 Alfara St.
1227 Makati City, RP
Tel: 632.810.3868
CAREERS
Open Positions
KGP is always seeking talented professionals to join our headquarters in Washington, D.C. If you are interested in employment at KGP, please submit a cover letter, resume, and sample portfolio in one (1) PDF file. Indicate salary requirements and eligibility to work in the USA in your cover letter. Attention cover letter to "HR Manager." Email to career@kgpds.com. No phone calls, please.
KGP design studio is an affirmative action, equal opportunity employer and a U.S. Federal E-Verify program participant. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.
Office Manager Architecture & Design Firm
Full-time Position
Location: 1777 Church Street NW, Washington, DC
Job Type: Full-time / part-time
Reports to: Principal/Managing Director
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We are seeking a highly organized and detail-oriented Office Manager to oversee daily operations at our architecture and design firm. This role is essential in ensuring smooth office administration, financial processes, client relations, and marketing efforts. The ideal candidate will be a proactive problem solver with excellent communication skills and a strong ability to multitask in a creative, fast-paced environment.
Key Responsibilities
Office Administration & Operations
• Manage day-to-day office operations to maintain a productive work environment.
• Oversee office supplies, vendor relationships, and equipment maintenance.
• Coordinate meetings, travel arrangements, and schedules for leadership and staff.
• Ensure compliance with company policies and industry regulations.
Marketing & Business Development
• Assist in creating and executing marketing strategies to promote the firm’s services.
• Manage social media accounts, website updates, and email campaigns.
• Support the preparation of proposals, presentations, and marketing materials.
• Maintain client and project databases for networking and outreach efforts.
Billing & Financial Management
• Oversee client invoicing, accounts receivable, and payment follow-ups.
• Coordinate with accountants/bookkeepers for financial reporting and payroll.
• Track project budgets and expenses, ensuring financial accuracy and efficiency.
Client & Account Relations
• Serve as the primary point of contact for clients, vendors, and consultants.
• Maintain strong client relationships through proactive communication and support.
• Assist in contract management and project documentation.
Technology & Office Systems
• Manage and maintain office software, project management tools, and cloud storage systems.
• Troubleshoot basic IT issues and liaise with external IT support when needed.
• Ensure staff have the necessary technology tools to optimize workflow efficiency.
Qualifications & Skills
• Experience: 3-5 years of office management experience, preferably in an architecture, design, or creative industry.
• Education: Bachelor’s degree in business administration, Marketing, or a related field (preferred).
• Software Proficiency: Microsoft Office Suite, QuickBooks (or similar accounting software), Adobe Creative Suite, CRM software, project management tools.
• Marketing Skills: Knowledge of digital marketing, social media management, and content creation.
• Financial Acumen: Understanding of basic accounting principles and billing processes.
• Strong Communication: Excellent verbal and written communication skills.
• Organizational Skills: Ability to manage multiple tasks, deadlines, and priorities efficiently.
• Attention to Detail: High level of accuracy in financial and administrative work.
• Problem-Solving: Proactive approach to challenges with the ability to work independently.
Why Join Us?
Work in a creative, design-driven environment with passionate professionals.
Opportunity to contribute to high-profile architectural projects.
Competitive salary, benefits, and a collaborative workplace culture.
How to Apply:
Please submit your resume and a cover letter detailing your relevant experience to Don Paine at dpaine@kgpds.com and Ellen Croteau at ecroteau@kgpds.com.
Full-time positions for Intermediate Level Architects and Urban Designers
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Join our team as an Intermediate Full Position Architect and Urban Designer, where you'll be at the forefront of shaping the future of urban design and architecture. You'll play a pivotal role in designing, producing, and managing various projects, from infrastructure and station planning to intermodal stations. Develop project visions by collaborating with team members, clients, and stakeholders, using clear and concise communication and presentations. If you're passionate about making a significant impact in architecture and urban design, this role is for you.
Expertise and Abilities:
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Three years minimum professional experience.
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Bachelor's degree in Architecture is required, and a Master's degree is a plus.
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Extensive professional Revit Architecture experience and Microsoft Office experience are required.
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A plus is Rhino 3D, Grasshopper, Lumion, and Adobe Creative Suite.
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Project management, construction administration, and writing skills for reports and proposals are preferred.
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Must have strong interpersonal skills and experience coordinating with architectural teams, clients, consultants, and contractors.
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Architect license and LEED accreditation are a plus.
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Responsibilities:
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Participate in the design and production using Revit BIM and coordinate the production of architectural documents and specifications.
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Produce the design, production, and management of urban designs for large and small public realm projects such as Infrastructure/Station Planning and Design, Urban Corridor Plan, and Pedestrian and Active Mobility Facilities.
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Produce the design, production, and management of architectural and urban design projects such as a central intermodal station, station design (commuter, light rail, BRT, and heavy rail), and bridge design.
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Progress the project's vision by leading and collaborating with team members, clients, public agencies, and stakeholders with graphically and verbally clear, concise communication and presentations.
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Manage the development of projects from concept to construction documentation with a balance of design and technical expertise.
Internships
KGP believes that the best way to advance the architectural profession is to help develop the next generation of architects. We provide paid internships with flexible schedules to architecture students to allow aspiring architects to excel in their academic endeavors while exposing them to an immersive experience in the professional environment.
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If you are interested in an internship at KGP, please submit a cover letter, resume, and sample portfolio in one (1) PDF file. Attention cover letter to "HR Manager." Email to career@kgpds.com. No phone calls, please.
Contact us to explore your future at KGP: info@kgpds.com